Reset’s Permit to Work (PTW), brings another significant addition to our package of contractor management solutions to provide a seamless collaboration with Reset Access and deliver a comprehensive and intuitive digital platform to meet any sites PTW requirements.
A Permit to Work is a formal system to set out the parameters for high-risk tasks, allowing organisations and their contractors, or their own employees, to carry out the work safely. The purpose of a Permit to Work system is to identify and control the major risks involved in a particular job, task or location and provide direction on how those risks can be mitigated or minimised, to a level as low as reasonably practicable, providing a safe working environment for all. Whilst this is all very good for health and safety, it often creates a laborious exercise for all parties involved, even more so when paper based.
As with all Reset solutions, our objectives were to improve efficiency and reduce excessive administration but by a very cost-effective approach. Built in line with HSG250 (HSE Guidance on Permit to Work systems), the Reset PTW system extends the Reset Dashboard, allowing permits to be raised, managed and closed throughout the process. The dashboard also gives an overview of all permits, draft, approved, live, suspended and closed, as well as provide analytics on recently processed PTWs.
A register allows all assets to be recorded or imported from other databases such as CAFM (Computer-aided facility management) systems to allow permits to be applied to specific equipment. Locations are automatically synchronised with Reset Access for location-based permits.
When a permit is being raised it can be populated, in a single click, from the jobs listed in Reset Access, importing all required details, as well as any associated RAMS (Risk Assessments and Method Statements) and other related documents to be included within the PTW.
Fully customisable risk controls and sub-controls can be created for each and every PTW template created, allowing the system to be tailored to the exact needs of any organisation or sector.
During the PTW raising process, if required, the permit can be ‘handed-off’ to the contractor, to allow them to complete their relevant information and answer control questions, before being handed back to the client for completion and approval.
As a contractor and their employees are linked to the permit, both the company and individual profiles can be checked to ensure that all qualifications, competencies, accreditations and insurances are present and in date, allowing pre-qualification before the permit is authorised.
Once live, PDF versions are automatically generated and the permit along with all relative documents can be accessed, at all times, by all related cardholders via the Reset Cardholder App on a mobile device. Notifications and alerts are automatically generated and during the task delivery, the permit can be paused or suspended depending on how the task progresses. Different permits can also be linked so that if a task or area is impacted by another permit alerts will be raised.
The system facilitates e-signing at both approval and closure stages as well as a detailed and reportable audit log of every step, input and change during the life cycle of the permit.
Gary Duce, Managing Director of Reset said, “The Permit to Work development brings a completeness to our package of contractor management solutions with the demand for such a system clearly demonstrated by the fact that we have client sites signed up to Permit to Work already. We are also seeing in presentations that this development is just as much interest to our future clients as it is to our existing ones.”
For more information on Reset’s Permit to Work system, please contact your Reset Account Manager or contact Reset Support on 0114 240 0699 or via support@rcscard.co.uk
